Volunteer Positions Available for Students

Volunteer Positions for Students

Volunteers who work at least 8 hours are eligible for a full student registration fee reimbursement as well as fixed stipend reimbursement to cover lodging in a shared quad hotel room. 

Volunteer opportunities include checking participants into the meeting, working the audio/visual & lights in a session, helping out with an evening event or workshop, etc…   We will work with volunteers to set up a volunteer schedule that allows them to participate in the top events they are interested in attending during the meeting so that volunteers have an incredible conference experience.  No experience is required.

Volunteers must pay to register for the meeting and will be reimbursed after they have worked their scheduled hours.  The Western Section is reimbursing up to $314 per volunteer for approximately 8 hours of volunteer work (the $179 Student registration rate plus a $135 contribution to offset lodging in a shared quad room for three nights, receipt required.)  A choice of check or electronic payment will be sent within 2 weeks after the meeting ends. 

The first round of applications are due by November 15th, and up to 25 students will be chosen for the program based on their overall schedule availability, and responses to application questions. We will aim to choose volunteers from throughout the Western Section geographic region so that all areas are represented – California, Nevada, Hawaii and Guam.  We will confirm acceptance into the volunteer program by December 1, 2024, and all accepted volunteers will need to register for the meeting by December 13th to confirm their spot. As soon as the conference concludes, reimbursements will be mailed or paid electronically to those who have fully completed their scheduled shifts.  We encourage interested volunteers to fill out the application at any time because we get cancellations all the time (and often at the last minute) due to scheduling constraints.

Link to Application